Notarial & Apostille Services

A single missing notarisation, an improperly certified signature, or a document that has not been apostilled can bring a multi-million dollar commercial transaction to a grinding halt, derail an immigration application, or invalidate a power of attorney at the precise moment you need it most. In today's interconnected world, documents executed in Hong Kong must often satisfy the formal legal requirements of foreign jurisdictions—and the rules governing authentication are complex, unforgiving, and subject to frequent change.

At Jal N. Karbhari, Solicitors & Notary, we provide authoritative notarial and apostille services to individuals, corporations, and legal professionals. As a Hong Kong notary public, our principal, Jal N. Karbhari, is duly authorised to notarise documents, witness signatures, certify copies, and administer oaths in accordance with the Notaries Public Ordinance (Cap. 73). We handle the full spectrum of document authentication—from notarisation and certification, to obtaining apostilles through the High Court, to arranging consular legalisation at foreign embassies and consulates in Hong Kong.

Individuals & Families
Persons requiring notarised powers of attorney, sworn affidavits, consent letters for minors travelling abroad, certified copies of identity documents, and marriage or birth certificates for overseas use.

Businesses & Corporations
Companies seeking notarised board resolutions, corporate registers, annual returns, commercial contracts, and tender documents for cross-border transactions and foreign registrations.

Legal Professionals
Solicitors, barristers, and in-house counsel requiring notarisation of affidavits, witness statements, exhibits, and court documents for use in foreign legal proceedings.

Educational Institutions & Students
Universities, colleges, and students requiring authenticated academic transcripts, diplomas, and certificates of graduation for overseas study, employment, or professional registration.

Immigration Applicants
Individuals and families submitting notarised and apostilled documents as part of visa, residency, or citizenship applications to foreign governments.

Financial Institutions
Banks, asset managers, and financial services firms requiring notarised and legalised documents for account opening, fund transfers, corporate due diligence, and regulatory compliance.

International Traders & Exporters
Businesses involved in international trade requiring notarised commercial invoices, certificates of origin, bills of lading, and other shipping documentation.

Notarisation of Documents

As a duly appointed notary public, our principal performs all acts of notarisation permitted under Hong Kong law. We certify the identity and capacity of signatories, witness the execution of documents, and administer oaths and affirmations.

We notarise a wide range of documents, including:

Powers of attorney (general, special, and enduring).

Affidavits, statutory declarations, and sworn statements.

Certified true copies of identity documents, passports, and driving licences.

Certified copies of corporate registers, certificates of incorporation, and board resolutions.

Marriage certificates, birth certificates, and death certificates.

Academic transcripts, diplomas, and professional qualifications.

Commercial contracts, deeds, and agreements.

Consent letters for minors travelling abroad.

Wills, codicils, and estate documents.

We ensure every notarisation complies with the formalities required by the receiving jurisdiction, and we advise you on any additional steps required for overseas acceptance.

Apostille Services (Hague Convention)

The Apostille Convention (Hague Convention of 1961) abolishes the requirement for diplomatic or consular legalisation for documents intended for use in any of the over 120 contracting states. Hong Kong is a participating jurisdiction, and apostilles are issued by the Apostille Service Office of the High Court.

We manage the entire apostille process on your behalf:

Verification and certification of documents prior to submission.

Lodgement of documents with the High Court for apostille issuance.

Collection and delivery of apostilled documents.

Advice on which countries accept apostilles and which require additional legalisation.

We expedite the process, ensuring your documents are apostilled correctly and efficiently, with minimal administrative burden on you.

Consular Attestation & Legalisation

For countries that are not party to the Apostille Convention—or where additional consular legalisation is required—we arrange for attestation and legalisation at the relevant foreign consulate or embassy in Hong Kong.

We handle:

Document verification and certification by the relevant government departments (where required).

Lodgement with foreign consulates for attestation and legalisation.

Coordination with the Ministry of Foreign Affairs (where applicable).

Collection and delivery of legalised documents.

We maintain established relationships with consular offices and understand their specific requirements, enabling us to navigate the often complex and time-consuming consular legalisation process with speed and precision.

Urgent & Expedited Services

We understand that time is often of the essence. Whether you are closing a commercial transaction, filing a court application, or meeting an imminent immigration deadline, we offer urgent and expedited notarial and apostille services.

We can often complete:

Notarisation within the same day.

Apostille issuance within 2-3 working days.

Consular legalisation within 5-10 working days (depending on the consulate).

We keep you informed at every stage and deliver your documents as quickly as humanly possible.

A single oversight in document authentication can cause weeks of delay, jeopardise a business deal, or derail a personal application. The rules are strict, the procedures are technical, and mistakes are costly. Do not leave your important documents to chance—entrust them to experienced professionals who understand the system.

Contact Jal N. Karbhari, Solicitors & Notary today for efficient, reliable, and professional notarial and apostille services.

Call us: +(852) 2367 7577
Email us: inquiries@karbharilaw.com

Visit us
Rooms 703-705, 7/F, Cheung Lee Commercial Building,
No. 25 Kimberley Road, Tsim Sha Tsui, Hong Kong